This article goes through how you create a new distance in SuperAdmin
When you have created a new event in Admin, you can add distances to it.
This is how it's done, step by step:
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To create a new distance to your event, go to your event main page and press ”+ ADD DISTANCE”.
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Go through each section one by one in the right order, press continue and save only when you’re finished with the last one.
- You will have to go through all steps below:
General Settings
Registration Fields
Additional
Basic Info
Price
Translations
Refundable Booking
General settings
Distance Mode: define if your race is "normal" (actually taking place at one location), "virtual" (participants do it on their own), or cumulative (participants collect either time or distance).
Distance Type: single or team? Single means that all participants compete one by one. Team means that the participants compete together, as one team. They will not get individual results, but as one team together.
Start Type: will the start be a mass start, wave start, one by one start or interval start.
Registration Type: profile or no profile?
Distance Name: name your distance
Distance length (m): how long will the distance be?
Participants (max): how many participants can you take?
Registration Starts - Registration Ends: set the period for when the registration will be open online
Location: is the location same as for the main event or do you need to change it?
Show Distance: make sure this toggle is activated - otherwise the distance won’t be showed on the registration page.
Registration Fields
This is the settings for what fields you want the participants to fill out when they register. The first 4 fields (name, surname, gender and email) are always mandatory. For the rest you can choose to have them mandatory or optional.
Most of the fields are very easy to understand what they mean, but the following might need further explanations:
Team: by activating this field, the participants can join a team when signing up to your event. Each participant has to register and pay individually, however there will be an option (in a dropdown) to join a team that is created by one of the team members. You, as an organizer, can also create a team - by clicking "manage team" in the startlist you can create a team that participants can choose to join when signing up.
Coupon Code: by activating this field, it allows you to add coupon codes to your registration. You can create coupons in Admin after publishing your race, and it's done like this.
Additional
This is where you can activate any additional services you want to add to your registration.
Registration fee: this toggle is activated if you want to add a registration fee to your distance. The registration fee is added later in the section ”Price”.
Split distance: this toggle is activated when you want to have split times during the course, when using the RaceID time keeping app. You add checkpoints and associated timing assistents like this.
Classes: this toggle is activated when you’re having different classes for your distance, for example for different age groups or gender. When the toggle is activated, a new field called ”Classes” is added to the menu on left side. This is where you will add your classes later.
Relays: this toggle is activated when you’re organizing a relay and want the participant to choose relay for every participant in the relay team. Name the different relays and they will appear as a question with drop down menu in the registration form for the team captain to choose relay for the team members.
Custom fileds: this toggle is activated if you want to add extra customized fields, such as additional meal, finisher T-shirt, accommodation or charity donations etc in your registration. It can be a text field, dropdown menu, radio button or other. Click add custom field, follow the steps and fill the requested information. Read more about custom fields here.
Self Services: this toggle is activated if you want to add our service Transfer Registration. Read more about this here.
Medical assistants: this toggle is activated if you want to add medical assistance when using the RaceID time keeping app. You can not only add time keeping assistants who handle your split times but you can also add medical assistant and use the RaceID Time keeping app to alert the Medical Assistant about emergency situations out on the course.
Racefox option: this toggle is activated if you want to be able to add a Racefox subscription in the registration. Read more about this here.
Basic Info
This is where you add the following information:
Distance Name: name your distance.
Distance Description: if you want to add extra information about the distance that won't be shown in at the main event page you can type this here.
Content Confirmation e-mail: this is where you can customize or personalize the confirmation email that participants receive when signing up. If you want to add some specific information that is not showed on the main event page but instead sent out in the confirmation email, you can put it here.
Price / Registration Fee
This is where you add the price/registration fee for signing up to your event.
The VAT can different for different countries, so make sure to put the number that’s valid in yours.
Add the price and from what date it should be valid (most likely the same day as the registration period starts). You can add more than one price, if you want to have an increasing registration fee the closer to the race date. By adding a second price, click ”+ ADD PRICE” and from what date this should be valid.
Translations
This is where you add your translations. All fields requires to be translated manually, but you can use the "translate with google" service. It's very important that you go through all fields, one by one. If you make any updates in the default language / settings, you have to update also the fields in the translations!
Refundable Booking
This is where you can chose to add our service Refundable Booking to the registration page. Read more about the service here and how your participants can use the service here.
When you have filled out all this information, you are ready to save and send the event for approval.